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Process Improvements Slash Time-to-Publish 75%

The Institution of Engineering and Technology

The Institution of Engineering and Technology (IET) is a multidisciplinary professional engineering institution formed in 2006 from two separate institutions: the Institution of Electrical Engineers, dating back to 1871, and the Institution of Incorporated Engineers dating back to 1884. With nearly 160,000 members in 127 countries, the IET is working to engineer a better world. Its mission is to inspire, inform, and influence the global engineering community, supporting technology innovation to meet the needs of society.

The IET provides a global knowledge network to facilitate the exchange of ideas and promote the positive role of science, engineering, and technology in the world. The IET’s knowledge resources are world-renowned with 27 specialist journals and over 400 eBooks representing the breadth and depth of the profession across five key sectors: Built Environment, Design and Production, Energy, Information and Communications, and Transport.

Challenge

IET’s print-centric workflow and limited automation resulted in a long cycle to create printed content. Digital products were created from print resulting in a long gap between completing content authoring and digital publishing. The IET needed to provide a central repository for asset management and to simplify and automate workflow, status tracking, and notifications to users. They also needed to move to a media-neutral content creation process.

The IET sought a workflow that would result in:

Solution

Orbis Technologies was engaged to devise and implement a content solution for IET. Orbis’ RSuite component content management system (CCMS) was configured to automate the ingestion of journal articles after the peer review process and then manage the publishing process through to publication.

The Orbis RSuite project team recommended to The IET an implementation of the DITA for Publishers (D4P) framework. RSuite’s browser-based XML editing module allows The IET staff to edit the structured content and incorporates a visual tool for searching for and building the necessary links. Reviewers will receive automatically-generated PDF proofs that identify modifications since the previous version. Once the content is approved, it is automatically flowed into Adobe InDesign for print layout, so eliminating The IET’s conversion costs and speeding the time to publication for both print and electronic products.

For IET, Orbis Technologies implemented the RSuite CCMS and a DITA XML-based content authoring system with automation features providing the following benefits:

Results

All of IET’s journals, academic books, and standards books are in RSuite. IET also uses RSuite to create, manage, and deliver content to the ONIX cloud. IET has enjoyed the following benefits:

“It’s not just about the tool that does the workflow, it’s about the skill set within the company.”

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